Organization

Since 1979, San Francisco Performances has been a pioneer in the Bay Area by introducing hundreds of classical music, jazz, and contemporary dance artists to audiences. With a strong curatorial vision and adventurous programming, we are the city’s premier presenter of intimate concerts and solo performances.

Job Summary

The Executive Assistant provides administrative support to the President of San Francisco Performances, assisting in all aspects of the organization’s operations with a range of activities from fundraising and administrative tasks to backstage representation at performances.

This position offers a motivated, entry level arts professional the opportunity to learn about the running of a mid-size non-profit performing arts organization. It is a critical support role that helps to further and fulfill SFP’s mission of offering the community a transformative experience and a deep connection to the arts, through the timeless power of live performance.

This half-time position (20 hours per week) reports directly to the President and works closely with the Associate Director of Development, the Senior Manager for Finance and Administration, and the Senior Manager for Artistic Planning and Production.

Development, Fundraising and Special Events

Duties and responsibilities include support for the Development department and its fundraising efforts, including recording pledges and gifts in the Tessitura database, printing and mailing donor acknowledgement letters, responding to donor inquiries and maintaining donor records. This position also assists with SFP’s donor events including the annual gala, donor receptions, and the Concert Partners program. Responsibilities include compiling guest lists, coordinating mailings, tracking RSVPs and attendance, working with vendors, and providing on-site support at events.

Board of Trustee Meetings

This role provides assistance in scheduling, preparing materials and taking notes at SFP’s bi-monthly Board of Trustee meetings, as well as other Board committee meetings.

General Administrative Support

The Executive Assistant supports the general administrative functions of SFP in tracking and updating non-profit compliance forms for local and state government agencies; keeping inventory and ordering office and kitchen supplies; opening and routing mail; and making maintenance calls, as needed for office equipment and machinery.

Backstage Support

Working with the Senior Manager for Artistic Planning and Production, this position occasionally assists in providing backstage support and artist liaison services at performances.

Qualifications

• One to two years experience in a non-profit administrative role
• Background in the arts
• Bachelor of Arts degree, or equivalent experience, preferred
• Ability to prioritize multiple responsibilities
• Superior verbal and written communication skills
• Ability to retain confidential information
• Flexibility to work evenings and weekends
• High level of computer literacy and experience with Tessitura database preferred
• Strong work ethic and ability to be part of a team

Compensation

Compensation $30.00 per hour for minimum 20 hours per week. Competitive benefits with medical and dental coverage.

How to Apply

Please send resume with cover letter to:

Executive Assistant Search
San Francisco Performances
500 Sutter Street, Suite 710
San Francisco, CA 94102
melanie@sfperformances.org

No calls please.